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Events ​

The portal lets you browse events and conversation clubs, read details, register, and see your registrations. This page explains how to find events, register, where to see your registrations, how to cancel if allowed, and when you might use event submissions.

How to Browse Events ​

  1. Go to https://portal.uibeta.org/events.
  2. Use the tabs or filters if available (for example by event type: events vs conversation clubs).
  3. Each event card shows the name, date, type, and category. Click a card to open the event detail page.

The list shows events that are open for registration. Filters help you find the type of event you want.

Repeating events appear once in the list. An event that meets regularly (for example, every Monday) shows as a single card with a Recurring label and the date of its next session. To see every date, use the Calendar view.

Calendar view: You can also browse events by date at https://portal.uibeta.org/calendar. The calendar shows a month grid on desktop and a date-grouped list on mobile.

  • Click an event on a given day to see a summary of that day's session (date, time, place, price). Click View Details to open the event page with that session already picked out.
  • When a day has more events than fit in the box, click N more… to expand the full list for that day, and Show less to collapse it.
  • Cancelled sessions (for example, a conversation club that isn't meeting that week) are removed from the calendar, so if a session isn't shown, it isn't happening.

Reading an Event Detail Page ​

When you open an event (for example https://portal.uibeta.org/events/[id]), you will see:

  • Date and time — When the event takes place, in Eastern time. Repeating events list their upcoming sessions.
  • Location — Where it is held. If no location is set, it shows Online or TBD.
  • Description — What the event is about and who it is for.
  • Registration button — What you see depends on how the event takes sign-ups:
    • Register or RSVP Now for a one-time event, or Choose session & register / Choose session & RSVP for a repeating event.
    • Join Waitlist when the event is full.
    • Register on Partner Site when another organization handles registration (opens their site).
    • No registration required — just show up. for drop-in events such as most conversation clubs.

If you arrived from the calendar, the session you clicked is highlighted with a Selected from calendar label, and the top of the page shows Selected session with its date and time. If that session has been cancelled or has already happened, the page tells you so and you can choose another session.

Read the description and date to make sure the event fits your schedule before registering.

How to Register for an Event ​

  1. Open the event detail page from the events list.
  2. Click Register (or RSVP Now). A Register (or RSVP) window opens. Choose the number of tickets, enter each attendee's name and email (phone is optional), and click Continue. The event is added to your cart.
  3. Go to checkout (click the cart icon in the header or go to https://portal.uibeta.org/checkout). If you are not signed in, your contact details are already filled in from the first attendee you entered. Check them and add a phone number if it is missing.
  4. Review the order and enter payment details if required. Complete the purchase. Free events do not ask for a billing address.
  5. After payment, you are registered. You will usually receive a confirmation email, and you can see the event under Activity → Event Registrations in your account menu (or go to https://portal.uibeta.org/account/activity/registrations).

Some events may be free; in that case you may still need to “register” to confirm your spot. Follow the steps on the event page.

If you buy more tickets than there are seats left, the tickets that fit are confirmed and the rest go on the waitlist.

Volunteering to Lead a Conversation Club ​

Conversation club pages have a Volunteer Facilitators section. Each session needs one volunteer to lead the conversation.

  1. Sign in, then open the conversation club's page.
  2. Find an upcoming session marked Open and click Volunteer to Lead.
  3. The session now shows You're facilitating.

If you can't make it, click Release on your session. You can release a session up to 24 hours before it starts; after that, contact staff.

Where to See Your Registered Events ​

  1. Log in and open your account menu (click your profile picture or name in the header).
  2. Choose Activity, then open the Event Registrations card (or go to https://portal.uibeta.org/account/activity/registrations).
  3. You will see a list of events you are registered for.

Use this page to see your upcoming registrations and their status.

Cancelling a Registration ​

Whether you can cancel depends on the organization’s policy. If cancellation is allowed, there may be a Cancel or Withdraw option on the registration in Activity → Event Registrations, or you may need to contact staff. Check the event or registration page for instructions, or ask staff how to cancel and whether any refund applies.

Submitting an Event for the Community Calendar ​

You can propose an event so staff can review it and, if approved, add it to the public calendar.

  1. Go to https://portal.uibeta.org/events/submit (you may also find a link from the Events area of the site).
  2. Fill in the form with your event details (title, date and time, description, location, category, and how registration works, if asked).
    • Enter times in Eastern Time (Greenville, SC). The end time must be after the start time.
    • Adding an Event Image is optional. Use a JPG, PNG, WEBP, AVIF, or HEIC file up to 5MB. Our team can also add an image when reviewing your submission.
  3. Submit the form. Staff review submissions before they go live.

If you are logged in, you can start another submission anytime from My Submitted Events using Submit New Event or Submit Your First Event.

Tracking Your Submitted Events (Logged In) ​

  1. Log in and open your account menu.

  2. Choose My Submitted Events, or go to Activity and open the Event Submissions card (both go to https://portal.uibeta.org/events/submissions).

  3. You will see a list of events you submitted and a status for each:

    • Under Review — Staff are still reviewing your submission.
    • Approved — Your event was approved and can appear on the calendar.
    • Not Approved — Your event was not approved; check your email for more information.

From this page you can also click Submit New Event to send another proposal.

Tracking Submissions Without Logging In ​

If you submitted an event without a portal account, you can still see your submissions using your email.

  1. Go to https://portal.uibeta.org/events/submissions/request.
  2. Enter the same email address you used when you submitted.
  3. Submit the form. You will receive an email with a private link to view your submissions.

If you already received a link by email after submitting, open that link. It may take you to a guest view of your submissions (for example https://portal.uibeta.org/events/submissions/guest with a unique link). Keep that email handy so you can check status later.

Use one email for all your submissions

Use the same email address when you submit events and when you request a viewing link, so the system can match your submissions.

Need help? Contact Upstate International staff if you have trouble registering, did not receive a confirmation email, need to cancel a registration, have questions about submitting or tracking an event, or need help with an event.

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