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Classes & Rosters
As an instructor, you see only the classes you’re assigned to. This page explains how to view your classes, open class details, read the roster (enrolled students), and what to do if something looks wrong.
Routes: /instructor (instructor dashboard — your classes list), /instructor/classes/[id] (class detail, roster, and co-instructors), /instructor/messaging (email everyone in one of your classes).
How to View Your Assigned Classes
- Log in at https://admin.uibeta.org/login with your instructor credentials.
- You’ll land on https://admin.uibeta.org/instructor (the instructor dashboard).
- Your assigned classes are listed there. Click a class to open its detail page and roster.
What a Class Detail Page Shows
When you open a class (e.g. /instructor/classes/[id]), you’ll see:
- Title — The class name (e.g. “Spanish A2”).
- Semester — The term (e.g. Spring 2026).
- Schedule — Start date, end date, meeting days, and room.
- Enrollment — How many students are enrolled, the class Capacity, and the Minimum enrollment it needs to run.
- Instructors — Everyone teaching the class, each marked Primary or Assistant.
- Class Roster — The students enrolled in the class.
Use this page to prepare for class and see who’s enrolled. To email everyone in this class at once, use https://admin.uibeta.org/instructor/messaging, pick the class, and send from there (you cannot add or remove enrollments from the roster screen).
How to View Your Class Roster
- From your list of assigned classes, click the class.
- On the class detail page, the Class Roster section lists everyone currently holding a seat, with their Name, Email, Phone, and the date they Enrolled. Click an email address to write to that student.
- Payment status (paid, reserved, awaiting payment) is not shown to instructors — questions about a student's payment go to your admin. Waitlisted and cancelled students do not appear on the roster.
INFO
Your roster updates automatically when students enroll or cancel. You always see the current list; no need to refresh for new enrollments.
Rosters Are Read-Only
Instructors cannot enroll or remove students. If a member needs to be added or removed, that’s done by:
- The member (self-service enrollment or cancellation on the member site), or
- Staff in Admin (e.g. Gabe, Michelle, Laura).
If someone should be on the roster but isn’t (or the opposite), contact your admin or Andrew.
What to Do If a Student Is Missing From Your Roster
- Confirm they’re enrolled (e.g. they may have just registered and the roster may take a moment to update, or they may be on the waitlist).
- If they should be enrolled but don’t appear, contact your admin or Andrew. They can check enrollments and fix any data or process issue. Instructors cannot add students.
What to Do If Class Details Look Wrong
If dates, times, capacity, or title look incorrect:
- Do not try to change them yourself — instructors don’t have permission to edit class setup.
- Contact your admin or Andrew and describe what’s wrong. They can update the class in Admin.
Printed or Exported Rosters
To download your roster as a spreadsheet, open the class and click Export CSV above the roster. The file lists each student's first and last name, email, phone, and the date they enrolled. It does not include payment status.
If the button is greyed out with the note "Downloading student email lists is not enabled for your account", your account does not have the Download Student Email Lists permission. Ask an administrator to turn it on, or ask them to export the roster for you. The button is also greyed out when no students are enrolled yet.
Summary
- Your classes: Log in → instructor area → list of assigned classes.
- Class detail & roster: Click a class → see title, semester, dates/times, and roster.
- Roster: Read-only; updates automatically when students enroll or cancel.
- Problems: Missing student or wrong details → contact your admin or Andrew.
Need help? Contact Andrew.