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Coupons
Coupons are discount codes that members enter at checkout to get a reduction on membership, class, or event fees. You create and manage them in the Admin under Coupons. This page explains the types of coupons, how to create and manage them, and how subsidy (scholarship) codes work.
Used by: Admin.
What Coupons Are
Coupons are codes (e.g. SPRING2026, SCHOLARSHIP26) that members type at checkout. The system applies the discount based on the coupon’s type and amount. You control the code, how much it discounts, when it expires, and how many times it can be used.
Types of Coupons
| Type | What it does | Example |
|---|---|---|
| Percentage off | Reduces the total by a percentage. | 20% off → member pays 80% of the price. |
| Fixed amount off | Subtracts a fixed amount from the total. | $10 off → member pays total minus $10. |
| Free (100% off) | Makes the product free. Often used for scholarships or comp registrations. | 100% off → no charge. |
How to Create a Coupon
- Go to https://ui-admin.fly.dev/admin/coupons.
- Click New Coupon.
- Enter a code (e.g. SPRING2026). Use something clear and memorable; avoid easy-to-guess codes if the coupon is not public.
- Select the type (percentage, fixed amount, or free) and set the amount (e.g. 20 for 20%, or 10 for $10 off).
- Set an expiry date and usage limit if needed (e.g. valid until end of semester, max 50 uses).
- Save and share the code only with the intended recipients (e.g. email to scholarship recipients).
TIP
Use clear, memorable codes that hint at the purpose (e.g. SCHOLARSHIP26 for a 2026 scholarship code).
WARNING
Once a coupon code is shared publicly, anyone who has it can use it. Use usage limits to control how many times it can be applied.
Subsidy Codes vs Regular Coupons
Subsidy codes are typically tied to scholarship requests. When a scholarship is approved, the system may create or assign a coupon so the member can complete checkout at no (or reduced) cost. Those codes are often one-use or limited to that person. Regular coupons are general-purpose discount codes you create and share as needed. If your organization uses the scholarship workflow, subsidy codes are managed in relation to Scholarship requests; the Coupons list may show both regular and subsidy-type codes.
How to Deactivate or Delete a Coupon
- Deactivate: If the UI offers an “Active” toggle or status, turn it off so the code can no longer be used. Existing uses are unchanged.
- Delete: If you delete a coupon, the code will no longer work. Consider deactivating instead so you keep a record. Only delete when you’re sure the code should never be used again.
Summary
- Create: Admin → Coupons → New Coupon → code, type, amount, expiry/limits → save.
- Types: Percentage off, fixed amount off, or free (100% off).
- Subsidy codes: Used for scholarships; may be created when a scholarship is approved.
- Control use: Set expiry and usage limits; avoid sharing codes publicly if they’re meant for a limited group.
Need help? Contact Andrew.